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e-CODEX Newsletter - 1/2013

We welcome you to the first e-CODEX newsletter of 2013-  the first Large Scale Pilot in the domain of e-Justice.

The newsletter will provide you with information about the following topics:

Work Packages – what is being done in the different WP’s
The various tasks within the e-CODEX project are split into several Work Packages. You will find more detailed information on what is actually being done there lately…more

The Piloting Phase – Small Claims and EPO
As planned the Pilots for the Small Claims Procedure and European Payment Order (EPO) are about to go live. Find out more…more

e-CODEX signs partnership agreement with EJE/EJS
The cooperation between the EJS project (e-Justice service of documents) and e-CODEX has been signed at the premises of the Belgian National Chamber of Bailiffs on February 20th 2013…more

e-CODEX at the 2013 CeBIT
Being one of the worlds leading high-tech fairs and the digital world's most trendsetting showcase, featuring the very best in inspiration, business opportunities and innovations, the CeBIT 2013 was the perfect place to demonstrate what the e-CODEX project is all about and help to understand how it actually works…more

e-CODEX at LSP Info Day
Along with the other LSP’s e-CODEX presented its achievements to more than 120 representatives of the industry on February 21st 2013 in Brussels…more

New brochures on e-CODEX Pilots and Technical Work Packages
For everyone interested in the e-CODEX project we are now offering our latest information brochures. They offer concise information on the different Pilots and the work being done within the different Work Packages…more


The e-CODEX newsletter team would like to thank all those who contributed to this issue and welcomes comments and contributions at:

The e-CODEX newsletter is published by IT.NRW. The views expressed are purely those of the authors and may not in any circumstance be regarded as stating an official position of the whole consortium or the European Commission. Neither IT.NRW nor any person acting on its behalf is responsible for the use that may be made of the information in this publication.

© e-CODEX, 2013

Reproduction is authorized provided the source is acknowledged.

Further information and subscription

Work Packages - what is actually being done in the different WP's

WP2 – Communication and Marketing

To point out the major achievements obtained by the technical Work Packages of e-CODEX in defining the proper solutions for implementing the planned pilots, specific communication and marketing activities are necessary. Sharing is multiplying, so WP2 defined plans to manage and engage the different stakeholder groups in promoting the upcoming pilots.

A general WP2 session has been hosted in Bucharest on April 22nd – 24th 2013 and marketing activities for all the Member States in the next 12 months have been discussed and defined. The plans of action contain new marketing material, such as the new brochures on the Pilots as well as the Technical Work Packages (available for free), marketing activities to engage the different stakeholders and promoting the pilots (e.g. via the newly created pilot specific presentations, contact to important institutions etc) and the hosting or the participation in one national or international event of any scale per Member State has been prepared by elaborating general organisational plans, possibilities and support that can be used.

Apart from that e-CODEX has lately been present on various events of different scales, the biggest one being the 2013 CeBIT in Hannover, where e-CODEX and the upcoming pilots were successfully presented and explained to a very broad audience (read more on that in the separate section of the newsletter).

WP3 – Piloting

WP3 has produced a feasibility assessment for the e-CODEX pilots:

  • European Small Claims Procedure
  • European Payment Order
  • European Arrest Warrant
  • Secure Exchange of Data between judges, in particular applied to Freezing and Confiscation of Assets.

Two further pilots have been assessed for the extension phase:

  • Mutual Recognition of Financial Penalties
  • Synchronous Communication, applied to the interconnection of business registers.

Over the last few months, WP3 devised the functional requirements and test scenarios for the initial pilots. Combined with an assessment of the legal and organisational challenges posed by cross-border judicial communication, this work highlighted the need for an interoperable signature validation solution, for which WP3 collaborated with WP4 and WP1. WP3 also organized workshops where piloting countries were able to discuss the e-CODEX requirements with the technical Work Packages. An assessment of the countries’ diverse capabilities supported the decision to adopt different timelines for the pilots as well as to launch the pilots in subsequent waves of countries.

During the run up to piloting, WP3 was involved in the monitoring of the technical developments as well as in the documentation of integration tests for the e-CODEX-provided building blocks.  In collaboration with the other Work Packages and the piloting countries, this has led to the launch of the end-to-end tests for the civil law pilots in May 2013. These tests should shortly be followed by a formal launch of the pilots.

During the rest of the project, WP3 will concentrate on ensuring the delivery of the other pilots as well as on the evaluation of the running pilots. This evaluation will assess the pilot themselves in their organisational and technical aspects, but also consider the procedures and potential improvements that could be brought to them.

WP4 – e-Signature and e-Identity

WP4 deals with e-Identity and e-Signature matters that are arising in e-CODEX. Electronic identities, electronic signatures and electronic mandates all exist in some form in different Member States of the EU. Recognizing these identities and being able to use them, especially in cross-border cases, is a complex and important matter.

Since the purpose of e-CODEX is not to change existing solutions or laws in Member States, it was necessary to introduce the concept of a “Circle of Trust”. This means that participating Member States accept what is legally valid in others, be it the documents, information on identity or signatures. Based on this Circle of Trust, we have to also consider the systems that do not require signed documents in order to be legally valid. Still, the requirements for this kind of advanced electronic system correspond to the requirements of qualified signatures: documents have to be uniquely linked to a user, the system has to be able to identify the user, the user has to have full control and any change has to be detectable.
Accepted signatures in e-CODEX are all signatures that are in accordance with Directive 1999/93/EC and Commission Decision 2011/130/EU. This includes signatures following XAdES, PAdES and CAdES (all profiles) standards and nationally accepted standards.
Regarding e-Signatures, we did not start from scratch but re-used DG Market’s DSS tool and extended it to e-CODEX needs. Most of the missing e-Signature building blocks could be covered by DG Market’s DSS tool that is a Java based open source software module that can be used to create, extend and validate XAdES, PAdES and CAdES e-Signatures. Coming from the needs of e-CODEX and the Circle of Trust the concept of the “Trust-OK”-Token was created and this functionality was added to the DSS tool.

The "Trust-OK"-Token is a PDF-File generated by the sending connector to provide a human readable document. It contains either the result of the signature and certificate validation or information regarding the authentication process of the user. Additionally, a machine readable form (XML file) will be generated to support future developments.

WP5 – e-Delivery and e-Payment

WP5 has worked to develop the e-CODEX transport solution including the support of e-Payment for the underlying legal procedures. The building blocks of the transport solution are the gateways and the connectors. The gateways enable the cross-border interconnection between the piloting partners, the connectors are the glue between the gateways and the national proprietary systems which shall be interconnected. For the gateway we are using the open source software of Holodeck as a base, see also, which is an ebMS based b2b messaging software according to the e-Delivery concept agreed upon together with PEPPOL and SPOCS.  The connector shall map the most likely proprietary national format to the ebMS-based standard transport format used between the gateways. Hereby e-CODEX makes sure that the interconnection has an impact as little as necessary to the national systems.

WP5 provides a framework connector implementation with which e-CODEX wants to ensure a common software base for all piloting partners at minimum effort. The connector also integrates valuable results of the other technical WPs, i.e. the Trust Token Library of WP4 and the schemas defined by WP6 for mapping of the national formats to a common e-CODEX format.

The e-Payment building block provides – through the European e-Justice Portal – the necessary information to the end users to identify the correct fee to be paid for the underlying procedure and uses the established national payment systems for making the payment. Hence, the focus is not on implementing new specific industry payment solutions but instead on establishing an interoperability layer for using the existing national payment solutions and providing the payment evidences electronically to the court.

WP6 – Documents and Semantics

WP6 has introduced the methodology for semantic interoperability. The methodology involves a use case centric approach, modelling (incl. modelling steps) and XML schema creation. Based on the methodology and choices concerning the short term strategy the XML Schemas for Small Claims and EPO have been developed.

The initial modelling of CCTS and XML Schemas is done by the WP6 core team. This core team or concept creators identify and model the appropriate concepts. These concepts are reviewed by the WP6 users council. The consecutive development of XML Schema for a use case is done by the schema creation group based on the input from core team and user council. At this time the WP6 core team is working on the framework decisions on Freezing and Confiscations.

During the process of implementation WP6 supports piloting countries by organizing mapping workshops. Availability of several mapping methods ensures comprehensive usability and acceptance of the XML Schemas.

WP6 has a strong cooperation with the other (technical) Work Packages. Topics which have been identified as topics for other WPs have been communicated accordingly (eg. SBDH with WP5). WP6 has a strong cooperation with WP1, WP4 and WP5 on the European e-Justice portal. WP6 is involved in the Business Process Modelling from WP3 to gather high level information regarding the different use cases.

WP7 – Architecture

WP7 has worked to develop the e-CODEX high level architecture, including high level business, functional and non-functional requirements and high level definitions. This allows to coordinate the work of the technical WPs (WP4, WP5 and WP6) and WP3. Such architecture must take into account the multiplicity of intertwining national systems, norms, procedures and practices which becomes involved in the development of cross-border electronic data interchange. WP7 has provided an arena to investigate such complexity, discuss emerging issues and find viable solutions. At present, WP7 is in the process of examine the ongoing work on e-CODEX new use cases, recent WP3-4-5-6 developments, and their possible implications for the e-CODEX high level architecture. If needed, actions will then be taken by WP7 in coordination with the other WPs.

Furthermore, WP7 Legal and Security Sub Group has drafted the e-CODEX Circle of Trust Agreement and monitors EU and national Law developments relevant for the project.

If you are interested in more information on the Technical Work Packages feel free to contact us for a free sample of our new brochure!


The Piloting Phase - Small Claims and EPO

Small Claims

The Small Claims Procedure is based on European regulation. It seeks to improve and simplify procedures in civil and commercial matters where the value of the claim does not exceed 2 000 € excluding interest, expenses and disbursements.

The Small Claims Procedure operates on the basis of standard forms.  It is a written procedure unless an oral hearing is considered necessary by the court. This pilot will enable European Union citizens and companies to process civil claims and deliver related documents online.

Cross-border small claims used to be complex and time consuming. With the help of e-CODEX the procedure will be fully available online. It will be simpler, faster and more secure. e-CODEX will help to eliminate existing barriers in legal disputes that cross national borders.
For more information on Small Claims go to


The swift and efficient recovery of outstanding debts is of paramount importance for citizens and companies in the EU, as late payments constitute a major reason for insolvency threatening the survival of small, medium-sized and even large businesses and resulting in numerous job losses. The EU has taken the initiative to simplify and speed up the recovery of uncontested monetary claims in cross-border cases by creating a harmonized European order for payment procedure.
For more information on EPO go to

If you are interested in more information on the pilots feel free to contact us for a free sample of our new brochure!


e-CODEX signs partnership agreement with EJE/EJS

The e-CODEX consortium, supported by the European Commission and the Council of the European Union, has signed a partnership agreement with the EJS European project (e-Justice service of documents) on February 20th 2013, at the premises of the Belgian National Chamber of Bailiffs.

EJS European projects and e-CODEX meet the same commitment to improve cross-border exchange of acts - in a secure, accessible and sustainable way - in the context of litigation in which citizens, businesses and governments in Europe are involved. We are looking forward to a fruitful collaboration with our new partners.

For further information see the press release on the signing of the partnership SJT / e-CODEX by clicking the following link: /sites/default/files/imce/communiqueen.pdf


e-CODEX at the 2013 CeBIT

e-CODEX again participated in the CeBIT fair in Germany in 2013. The booth featured, among other things, displays detailing the current results and the work yet to be completed within the project.

The presenters at the booth were able to rely on a fantastic new way of presenting information about the e-CODEX communication platform that attracted many interested citizens and legal professionals. The high-tech digital display that featured a moving flat-screen monitor helped to provide a better understanding of how the e-CODEX project will improve the flow of information within the field of justice.

Many professional visitors from different countries, within and outside of the EU, were able to get further information about e-CODEX and the possible applications of our project results.
The e-CODEX experts for e-Signature, e-Delivery and e-Documents provided interested IT specialists a deeper look into the e-CODEX solution. By way of our newly updated e-CODEX brochures the visitors could take further detailed information about our technical solutions, the pilots and our Work Packages with them.

The new e-SENS project, which was launched in April of this year, was also featured with its own display area and presented a first look at what the project is about. With a separate information area on the booth interested visitors were able get information about the project and the goals that are to be achieved by it.


e-CODEX at LSP Info Day

Along with the other LSP’s e-CODEX presented its achievements to more than 120 representatives of the industry on February 21st 2013 in Brussels.

DG CONNECT as organizer aimed to inform a wide, but targeted, audience about what is being done by and around the LSPs. This will also engage industry/business to work with the Member States and the Commission to use and continue to improve the building blocks created by the LSPs and to discuss resulting business opportunities.

The main aim of the conference was to establish a clear strategy to effectively engage the ICT industry in the relevant initiatives and the work ahead.

The audience consisted of stakeholders from various industry, business and SMEs sectors.
Since it is of great importance to the industry, e-CODEX successfully presented the topic of e-Delivery Convergence to a very interested audience.


New brochures on e-CODEX Pilots and Technical Work Packages

For everyone interested in the e-CODEX project we are now offering our latest brochures on the Technical Work Packages or the Pilots. These brochures provide a concise overview of the pilots and give several possible usage examples, as well as detailed information on the work being done within the different Work Packages. Feel free to contact us for your free copy!


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