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e-CODEX Newsletter - 1/2014

Dear reader,

Welcome to the latest update on e-Justice developments in Europe. We are pleased to announce that the pilots of e-CODEX project are now live! The first piloting wave is complete and further tests and preparations are in place for the next piloting waves. Real cases and real data are being exchanged. The e-CODEX project contributes seamless cross-border technology and streamlining of procedures for Civil and Criminal use cases to progress cross-border justice and simplify e-Justice procedures in Europe.

The Small Claims procedure will be piloted in autumn 2014 and citizens, businesses, lawyers etc. are all invited to participate and experience these new services. The countries that declared their interest to participate in the pilot include Austria, Czech Republic, Estonia, France, Germany and the Netherlands.

For an introduction about the new EURegio pilot, try out the link to a short movie and further information below. The official launch started with a kick-off event.

If you as a country, administration, IT-expert or user (lawyer, notary, person, company) are already involved in piloting within e-CODEX and would be interested in looking at further e-Justice developments, please follow the e-SENS project. e-SENS (Electronic Simple European Networked Services) is a Large Scale Project like e-CODEX. The cross-border solutions developed so far will be extended, used and re-used for further transnational services. One domain within e-SENS covers e-Justice. Consequently e-Justice pilots will also be experienced within e-SENS. In the e-SENS project four justice pilots will build on the e-CODEX project experience to enlarge and improve e-Justice services in Europe. If you have not yet had any experience in participation, of course you are welcome, too! More information on the designated e-SENS pilots will be published soon. A first insight offers “outlook” of this newsletter.


The e-CODEX newsletter team would like to thank all those who contributed to this issue and welcomes comments and contributions at:

The e-CODEX newsletter is published by IT.NRW. The views expressed are purely those of the authors and may not in any circumstance be regarded as stating an official position of the whole consortium or the European Commission. Neither IT.NRW nor any person acting on its behalf is responsible for the use that may be made of the information in this publication.

© e-CODEX, 2014

Reproduction is authorized provided the source is acknowledged.

Further information and subscription

Pilot News

Civil Use Cases: News from Piloting Countries and Work Packages


Austria, Estonia, Germany and Italy have been piloting for more than 10 months. Around 100 live claims for the European Payment Order Procedure have been exchanged. What are the major advantages for the claimants? Well thanks to the e-CODEX structure they are now saving time and money. Instead of long periods of waiting, unclear areas of judicial competency, lots of paperwork and insecurity, the costs of proceedings, additional costs for translation and research etc., e-CODEX makes this procedure much more efficient.

Greece has joined the e-CODEX EPO-Pilot! Welcome and Congratulations!

Greece successfully launched European Payment Order (EPO) pilot services
The Greek Pilot Phase

Greece, one of the participants of e-CODEX and underlining its constant effort in the project, has achieved accession to the pilot phase of the EPO use case following the first wave e-CODEX pilots and initiating a mid-wave between the first and the second! After conducting the necessary tests, which were successful, Greece starts the e-Codex EPO pilot with Austria, both sending and receiving EPOs. This procedure will allow citizens, and businesses or their representatives to submit a European Payment Order. A handbook for Business & Citizens, prepared by the e-CODEX team, is in preparation and will be published soon.

The Greek pilot will soon be extended to cover EPO exchanges with Germany and Italy. Tests with those Member States are ongoing and the initiation of the EPO pilot phase between Greece with Germany and Italy will soon be announced.

For incoming cases, currently the Attica Prefecture is served by the Athens Court of First Instance, but shortly other geographical areas will join.

For further information, news and updates please consult regularly the Greek e-CODEX website hosted by the Athens Court of First Instance

Testing for the Small Claims pilot will start in autumn

Several countries have been preparing to go live in the Small Claims pilot. Final tests will be completed soon. This pilot will make life easier for consumers and businesses having trouble with goods which were bought or sold abroad. More information will follow shortly!

Business Registers

Around 20 million companies exist in the EU, each company being registered in one or multiple countries. Businesses increasingly expand beyond national borders using the opportunities offered by the European Single Market. Cross-border groups as well as a high number of restructuring operations, such as mergers and divisions, involve companies from different Member States. A cross-border cooperation of business registers is indispensable.

The business registry use cases are supported by recent developments at European level, with the adoption of Directive 2012/17/EU amending Council Directive 89/666/EEC and Directives 2005/56/EC and 2009/101/EC of the European Parliament and of the Council as regards the interconnection of central, commercial and companies registers. In this context Austria, France, Germany, Ireland, and Italy decided to pilot Business Register use cases, i.e. Cross Border Merger, Branch and Company Information Disclosure.

The first phase of this pilot will start with a Cross Border Merger use case. A task force has been set up with the piloting countries (IE, IT, DE, AT, FR) under the direction of France with the support of Ireland. The task force's objective is to deliver the pilot before the end of 2014.

The e-CODEX message content will align to that required by the European Commission. Gateway and Connectors implemented in the piloting Member States will be used for gateway to gateway tests. Schemas will be finalised in June. Connector to connector tests will take place during the summer, with end-to-end tests in September. Piloting will go live in autumn.

In the second phase a BRIS (Business Registers Interconnection System) project & communication plan encompassing other aspects of the Directive 201/17/EU will be drafted.

Criminal use case: EURegio

The EURegio pilot preparation within e-CODEX is progressing. Proposed by the Ministries of Justice of Belgium, The Netherlands and North Rhine-Westphalia (Germany) in the border triangle cross-border cooperation in criminal matters will be improved. Within the so-called “EURegio” pilot the focus is on the digitalisation of data exchange for criminal matters. For a short introduction into the topic, have a look at the EURegio video.
Compare Kick-off event (chapter II.3.)


Events and Conferences

e-Justice Conference Vienna

The “e-Justice Conference Vienna 2014” gathered experts from many EU Member States, Switzerland, representatives of European institutions and European projects. The focus of the conference was on “e-Communication in the Field of Justice” and took place from 16th to 17th January 2014.

The Head of Department SC Dr. Josef Bosina inaugurated the conference and welcomed prominent speakers including Paulino Pereira of the General Secretary of the Council, Dick Heimanns of the European Commission, and Wilfried Bernhardt, the State Secretary of Saxony for Justice and Europe. During the conference there were four major sessions on “Videoconferencing”, “e-Filing and e-Delivery – national experiences”, “e-Filing and e-Delivery – international experiences” and “e-CODEX”. Additionally the General Assembly of e-CODEX also took place and an informal working group on cross-border videoconferencing held their first meeting. Thisgroup aims at improving videoconference technologies for cross-border legal procedures.

The e-Justice conference was organised by the Austrian Federal Ministry of Justice, supported by the Austrian Federal Computing Centre, the European Union, the Council of Europe and e-CODEX.
Get more information about the conference.

CeBIT 2014

The Large Scale Pilots and the European Commission jointly participated at the CeBIT 2014 in Hannover (Germany), the world's largest international computer expo. Current trends and technologies were presented and discussed. The focus on e-Government developments gains more and more attention. e-CODEX presented its cross-border solutions. Interactive communication tools were demonstrated and discussions were held on e-Justice and e-Justice developments in Europe across borders. Pilot experiences and real cross-border cases were also presented. Thanks again to all visitors for their fruitful discussions.

Kickoff EURegio March 17th

Secure exchange of data between legal administrations is an important task of the e-CODEX project. The official initiation of this new use case took place in Aachen (Germany) on March 17th. The Ministers of Justice of the participating piloting countries (Mr Dhr. Hubert Cooreman, representing Ms Turtelboom (Minister of Justice BE), Mr Thomas Kuschaty (DE, Minister of Justice NRW) and Mr Ivo Opstelten (Minister of Justice NL)) officially started the implementation and preparation of digitalisation of data exchange for criminal matters. The e-CODEX solutions, the so-called technical building blocks and piloting experiences, will enable high-speed digital exchange of criminal data. Finally, cooperation of national judicial authorities and the fight against crime will be empowered. We will keep you informed and let you know as soon as EURegio becomes online.

e-Justice Congress in the Netherlands

“In the field of digitisation, Netherlands should be the top in Europe”, were the goal-oriented words of the Dutch Minister of Security and Justice Mr Opstelten at the ‘European e-Justice congress’ in the Hague on 27th of March 2014. Chairman Pieter Cloo, Secretary General of this Ministry asked all participants to work and join this route to the top. The Netherlands are very ambitious and already well on their way. Also interested in digital cross-border cooperation in Europe, they are an active driver in the e-CODEX project. Naturally the e-CODEX project was presented at the congress, presenting e-Justice developments in Europe. Thanks to our project partners in the Netherlands for promoting e-Justice! To be approved by the Netherlands.



Pilot progress

More information on real-life cases and our experiences will be offered in a special newsletter.

European e-Justice Portal

Progress is continuing. The European e-Justice Portal works on further features for citizens, i.e. allowing citizens from all EU Member States to submit claims to the e-CODEX EPO piloting courts (Austria, Italy and Greece). We will provide more detailed information as soon as possible.

The e-Justice pilots in the e-SENS project

  • Matrimonial Matters and Parental Responsibility (Regulation 2201/2003 of 27.11.2003)
  • Maintenance Obligations (Regulation 4/2009 of 18.12.2008 on jurisdiction, applicable law, recognition and enforcement of decisions and cooperation in matters relating to maintenance obligations)
  • Supervision of probation measures and alternative sanctions (2008/947)
  • European Account Preservation Order (draft of a Regulation on creating a European Account Preservation Order)
  • Interested in participation? Please contact the e-SENS team.

It's great to be able to outline our progress in supporting European e-Justice, we hope you are interested and want to learn more – please keep in touch.

Thank you for your interest.

Kind regards,

Your e-CODEX team


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