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e-CODEX Newsletter

Dear reader,

The year 2014 was full of progress regarding European e-Justice developments. The second multiannual European Action Plan on e-Justice built on past achievements and continues the evolution of European e-Justice. The e-CODEX large-scale project is part of the overall European strategy and activity. Solutions to challenges such as digital data exchange and e-Signature will soon be integrated into the European e-Justice Portal.

At the same time the piloting process continues in the e-CODEX project, real cases are being exchanged electronically across borders along with further testing, further preparation and quality checks. Find more information on piloting and an outlook for 2015 in this newsletter.

The e-CODEX team wishes to thank you all for your feedback, contributions and suggestions received in 2014. The diverse perspectives, the discussions at e-Justice conferences, fairs and meetings have been very enriching.

We are looking forward to meeting with you in 2015 for further fruitful discussions.


The e-CODEX newsletter team would like to thank all those who contributed to this issue and welcomes comments and contributions at:

The e-CODEX newsletter is published by IT.NRW. The views expressed are purely those of the authors and may not in any circumstance be regarded as stating an official position of the whole consortium or the European Commission. Neither IT.NRW nor any person acting on its behalf is responsible for the use that may be made of the information in this publication.

© e-CODEX, 2015

Reproduction is authorized provided the source is acknowledged.

Further information and subscription

Pilot News

Civil Use Cases: News from European Payment Order and Small Claims

In 2013 piloting on the European Payment Order went live. Before the start of the pilot the technical work packages, IT- and justice experts in different European countries prepared and tested their systems to ensure the proper functioning of the developed building blocks and compatibility between national systems. Today Austria, Germany, Italy, Estonia and Greece are live. Greece went live with piloting in 2014:

For six months the Greek EPO pilot has been live supporting the e-CODEX channel for using the cross border service of EPO (both incoming and outgoing).

In order to support the intermediate needs of the Greek EPO pilot, a Greek version of the EPO Handbook for Citizens and Business was prepared and published in close collaboration with WP2 (you can find the online version here).

The Greek EPO pilot is live with AT, and tests with IT, DE, PL are on-going. The infrastructure has been upgraded to version 2 (both Gateway and Connector).

In 2015 the Greek pilot will be extended to cover exchanges with other countries that enter the pilot phase.

Soon, other countries will join. They are currently finalising their preparations and/or testing their solutions with success. One of these countries is Poland:

The dedicated website where e-CODEX components were adopted is already in place awaiting final checks and updates. Comprehensive testing is being carried out with Austria, Germany, Italy and Greece since September 2014. Poland as a ′sending country′ within the e-CODEX pilot will enable Polish citizens and businesses to apply for the European order for payment. Thanks to e-CODEX, a national solution claim can be effectively and safely submitted to a foreign court. The legal community in Poland is already looking forward for the pilot to go live!

It is similar with the Small Claims pilot. The technical pre-conditions and preparations have been fulfilled and quality and security standards are constantly checked and improved. Poland, Czech Republic, France, Germany, The Netherlands and Austria will be able to go live in 2015.

Business Registers

Companies in the EU are all registered in various business registers of the Member States. The economy is expanding over national borders and supranational companies as well as company reorganisations; whether it is a merger or a split-off, often concern several Member States. Cooperation and interconnection of national business registers is thus an absolute necessity.

This is being tackled by the e-CODEX Business Register Pilot. In this context, Germany, France, Ireland, Italy and Austria have decided to pilot focusing initially on cross border mergers. The content of the e-CODEX messages will be complemented according to the guidelines of the European Commission, stated in Directive 2012/17/EU and its Implementing and Delegated Acts. The necessary e-CODEX infrastructure is being installed in the piloting countries and tests have started.

In future, it will replace the complex and time consuming paper-based communication process within international legal processes. The communication between the authorities hosting the business registers is based on the e-CODEX infrastructure. This means messages will be transmitted to the corresponding authority via national gateways and connectors. The gateway provides the technical and organisational e-CODEX infrastructure for incoming and outgoing cross-border electronic communication. The connector is an interface between the national e-Justice infrastructure, which produces the document to be sent, and the national gateway. Furthermore it contains a security library, conducts the mapping of the structured content of the messages into national XML-standards and issues the so-called “Trust-OK Token”, which acts as the security protocol regarding e-Signatures and eID schemas, which can be read by the user.

According to the Directive 2012/17/EU further aspects of a business register interconnection system have to be considered. The e-CODEX project is ready to help tackle these challenges and helps to support the European and national aims to interconnect national business registers by July 2017.

Criminal law use case: Mutual Legal Assistance, Financial Penalties and FD909

All piloting countries participating in the criminal law use cases are working intensively on getting ready to start testing and after this piloting will start as soon as possible.
Three countries, Germany, Belgium and The Netherlands have tested the technical interconnection successfully. They are ready to start piloting the Mutual Legal Assistance pilot soon. More countries will follow.
Also on Financial Penalties, Belgium and France are cooperating together with The Netherlands to start piloting soon.
Finally, on “Framework Decision 909”, work is being intensified so that also this pilot can go live in 2015.


Events and Conferences

Meet us and make contact with us at conferences at international and national level!

e-Justice and e-Law conference, Rome

“Towards better pan-European judicial services”

The e-Justice and e-Law conference in Rome aimed at disseminating European projects and results dealing with e-Justice, as well as discussing further developments. It gathered experts from many EU Member States - United Kingdom, Finland, Spain, France, Netherlands, Hungary - representatives of European institutions and ministries of justice. The event focused on the topic “Towards better pan-European judicial services” and took place from 13th to 14th October 2014.

The conference was structured into five main sessions on: the European e-Justice Action Plan 2014-2018, e-Justice and e-Law in Supreme Courts across EU, cross-border e-Justice services and tools, further e-Justice initiatives and projects, and legal profession and e-Justice. The e-CODEX projects and its results played a central role in the conference and the exhibition that accompanied the conference.

To watch a recording of the conference, follow this link.

Digital Justice Now, Edinburgh

Scottish Digital Justice stakeholders met in Edinburgh on 20th August 2014 to discuss developments in the field of Digital Justice. The e-CODEX project was delighted to have been invited to hold a breakout session at “Digital Justice Now” organised by the Scottish Government.

The aim of the breakout sessions held in the afternoon were to raise awareness of public administrations and legal communities on existing opportunities for cross border e-Justice initiatives among Member States, Associated Countries and Regions.

Highlights of the event included the launch of the Scottish Justice Digital Strategy and current European views in implementing the Multiannual European e-Justice Action Plan for 2014 – 2018.


The e-CODEX project at the German Congress of the Association for Computing in the Judiciary

From 24th to 26th September judiciary and IT specialists from federal and state governments met in the course of the 23rd German Congress of the Association for Computing in the Judiciary, one of Germany′s most important events for e-Justice. This year the experts debated, exchanged knowledge, experiences and visions on the topic of e-Justice and e-government developments following the theme: “e-justice - Mission (Im)possible?”

A highlight of the event was the start of the new business register pilot, inaugurated by officials from Germany and France. e-CODEX and e-SENS welcomed important representatives from both countries at their exhibition booth to distribute further information and make new contacts.



Pilot Aims 2015

2015 is going to be THE year of the pilots! The e-CODEX project reaches the home straight. All the preparation and testing will result in real cross-border cases. The way of e-Justice will be a continuous path of development and learning. The e-CODEX project is delivering important milestones. We will be delighted if you will use the e-CODEX solutions in 2015. e-CODEX – MAKING JUSTICE FASTER!

Meet us at CeBit 2015

This year′s Keynote Theme for CeBIT is d!conomy - The Digital Transformation, a rapid transition that affects all facets of the economy and society. The e-SENS and e-CODEX projects are participating in the event with an exhibition booth in the Public Sector Parc, which showcases the vital role of IT systems in modernising government and public administration. By means of informative presentations and appealing gimmicks, visitors can get an idea of the complex topic and understand the projects′ approach through real life scenarios. The ice cream shack offers an opportunity to get in contact with experts and other interested parties at ease.

If you want to learn more about the European Commission′s ambitions and solutions on their way to a seamless electronic communication in Europe, meet us at CeBIT from 16th to 20th March 2015 in Hannover, Germany. If you need a ticket, contact us.


The JHA council invited the European Commission to finalise internal reflections and submit to the Council solutions for the sustainability of the e-CODEX project. For piloting and non-piloting Member States, but especially for Member States not currently partaking in e-CODEX, the principles of voluntary action, decentralisation, interoperability and independence of the judiciary concerning dematerialisation of cross-border judicial proceedings and communication between judicial authorities play an important role.


Thank you for your interest.

Kind regards,

Your e-CODEX team

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