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e-CODEX Newsletter

Dear reader,

with the end of last month, the e-CODEX project also came to an end. We would like to seize the chance to thank every party involved for a very successful project with a number of appreciable achievements like several pilot use cases in the field of civil and criminal law and the interconnection of business registers as well as comprehensive technical solutions, e.g. secure e-Delivery of sensitive data. This final newsletter provides an update of the current state of play and an outlook on how the project′s results are going to be maintained from now on.


The e-CODEX newsletter team would like to thank all those who contributed to this issue and welcomes comments and contributions at:

The e-CODEX newsletter is published by IT.NRW. The views expressed are purely those of the authors and may not in any circumstance be regarded as stating an official position of the whole consortium or the European Commission. Neither IT.NRW nor any person acting on its behalf is responsible for the use that may be made of the information in this publication.

© e-CODEX, 2015

Reproduction is authorized provided the source is acknowledged.

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Pilot News

European Payment Order


Since June 2015, new countries joined the active operation of the European Payment Order. Poland expanded its piloting with Austria, Germany and Italy; Greece is next to Poland now also exchanging with Germany. Improvements on the schemas are steadily being implemented following feedback from users.

Mutual Legal Assistance


Since November 2015, requests for Mutual Legal Assistance (MLA) are digitally exchanged between Germany and the Netherlands. The procedure covers cases ranging from requests for confirmation of residence to the secure transmission of probative evidence.

The opening of the borders for persons, services, moneys and goods in Europe made illegal activities around state borders easier. e-CODEX developed solutions to oppose these offences with the competence of cross-border investigation and prosecution. Following the Framework Decisions 2003/577/JHA and 2008/978/JHA, e-CODEX started testing the process of MLA in May 2015.

The pilot works with the e-CODEX DOMIBUS Gateway building the connection between different national systems to enable secure communication. It is based on common standards and thereby assures interoperability with other gateways used for business-to-business messaging.

The cases processed so far between Germany and the Netherlands already show a clear simplification and speed-up in the handling. Spain is expected to start piloting with Germany in the upcoming weeks, and more countries will join later.

Business Registers

Go Live BR: IT/IE/AT

Directive 2012/17/EU of the European Parliament and of the Council of 13 June 2012 states the interconnection of central, commercial and companies registers of the EU and EFTA-States, to be implemented until 8 June 2017. This includes the interconnection and electronic communication of the public authorities, the provision of national index files and the retrieval of documents deposited in each business register.

Since autumn 2015, Italy, Ireland and Austria have connected their business registries through the e-CODEX infrastructure (DOMIBUS gateway and connector framework) to enable incoming and outgoing cross-border digital communication.

As a result, instead of complicated and time consuming paper-based communication in case of cross-border mergers, the necessary certificate is transmitted digitally.

Pilots in use


Since the beginning of May, a new release of the domibusWebAdmin GUI is available for the piloting countries of e-CODEX. With this graphical user interface, the piloting countries can get detailed figures about their transactions with other piloting partners for the different use cases. This tool will minimise discrepancies in the figures reported by the countries.


Events and Conferences

CeBIT 2016, Hanover

After the previous successful appearances at CeBIT, e-CODEX was also presented at the CeBIT 2016 from the 14th to 18th of March. The project seized the international IT fair to demonstrate the current project work, present the project′s solutions and technical components, as well as meet key stakeholders face to face.

e-CODEX, in unison with e-SENS, the Connecting Europe Facility Programme (CEF) and for the first time with the eIDAS team, shared the booth ″Digital Public Services Across Borders″ in Hall 7, the Public Sector Park. Once again, the stand represented the European Commission′s Large-Scale Pilots (LSPs) striving to create European interoperability by providing general standards for cross-border eGovernment.

A large variety of topics was presented:

  • IT solutions delivered by e-CODEX and e-SENS addressing the problems of compliance with EU legislation (with a focus on the eIDAS regulation)
  • Electronic identification and trust services (eIDAS services) and the effects of the eIDAS regulation for citizens and public administration
  • Interoperability already achieved in various policy domains such as e-Justice, e-Health, Business Lifecycle, e-Procurement
  • Re-usable tools and services offered within the Connecting Europe Facility (CEF)

The booth visitors could interact with the touch-screens, match RFID Lego bricks to drill down into topics, follow key EU regulations on the sliding monitor, get information and sweets from the e-CODEX vending machine and attend presentations on daily hot topics. The booth staff informed interested visitors about various details of the e-CODEX and e-SENS building blocks, the eIDAS regulation and the CEF financing opportunities. The booth was visited by numerous guided tours (organised by the CeBIT), and welcomed several VIP guests. Among them were:

  • Günther Oettinger, EU Commissioner for Digital Economy and Society
  • Thomas Kutschaty , Minister of Justice ,North Rhine-Westphalia
  • Dorothee Bär, Secretary of State and Member of the German Bundestag

Journee de Paris

e-CODEX had a stand together with e-SENS on the 30eme Journées de Paris. The annual event organised by the French bailiffs gathered more than 500 people from the judicial sector. The visitors showed interest for both projects in general and for the piloting activities in particular.

The cooperation with the European Chamber of Judicial Officers will continue, in particular to connect the EJS platform to e-SENS and e-CODEX use cases in order through the e-CODEX solution.

ICT 2016, Lisbon

The ICT 2015 took place between the 20th and 22nd of October in Lisbon (Portugal) at the Centro de Congressos de Lisboa. At the gathering of politicians, national and European decision-makers, researchers and entrepreneurs get the chance to debate the latest policies and initiatives of the European Commission on ICT. e-CODEX participated in this exceptional event. Together with e-SENS, we showcased our recent achievements in the delivery of cross-border digital services.

The booth named Digital Public Services across Borders presented the efforts in the area of European cross-border digital public services in various policy domains: e-Justice, Business Lifecycle, e-Health, and e-Procurement.

We hosted live demos (business register pilot, e-Health pilot, e-Justice pilot) and expert talks at our booth and a networking session provided information on how to re-use available components to deliver cross-border public services across multiple domains. It was also discussed what European standards and regulations need to be followed to ensure interoperability across borders.

EDV-Gerichtstag, Saarbrücken

e-CODEX has again been presented at the 24. EDV-Gerichtstag, an annual German congress for IT development in the field of justice. This year′s motto has been ″e-Justice - Justiz unter Strom (Justice electrified)″. The relevance of the projects could be seen right away in the topics discussed, such as ″eJustice/eGovernment - Communication between and compatibility of the systems″ or ″European eJustice - the eIDAS regulation and its consequences″ and many more. e-CODEX′ project coordinator, Carsten Schmidt, gave a talk about the e-CODEX project and its piloting procedures.




Many countries are now using the e-CODEX solution to exchange judicial information and citizens and legal professionals are submitting cross-border claims in a faster and simpler way.

However, extending the geographical coverage of the e-CODEX use cases remains a priority. Some countries are currently working hard to finalise the last preparations and testing activities in order to go live, for instance Spain within MLA and France within EPO and Small Claims. Also Czech Republic is finalising testing to be able to digitally receive claims from Poland within Small Claims. Others have the intention to join during the ″Me-CODEX phase″. Finally, the Netherlands and France worked hard to exchange the first real Financial Penalties case before the e-CODEX Closing Conference.

European e-Justice Portal

The go live of the European e-Justice portal within the e-CODEX uses cases EPO and Small Claims is expected very soon. Citizens and legal professionals from some European countries have already for a while been able to submit claims through e-CODEX but with the portal, this will be extended to all European citizens.

A key activity will be to promote the great opportunities the portal will offer to EU citizens in regard to submitting EPO and Small Claims applications digitally through e-CODEX to the participating courts. Currently they are in IT, GR, AT, DE, while MT and FR will follow soon.

e-CODEX Closing Conference in May

The e-Justice conference of the Netherlands presidency celebrated the success of e-CODEX, the large scale project on pan-European interoperability for the domain of Justice. The conference has also been the landmark of the transition of e-CODEX from pilot into a structured mechanism for extension of interoperability between legal and judicial authorities in Europe. Another important topic of the conference was the relation between digitization, Rule of Law and servicing citizens and companies in access to Justice. Next to the ministers of Justice of the Netherlands and Germany, the European commissioner for Justice as well as representatives of the legal professions and the wider community of e-Justice have been present.


The goal of Me-CODEX (Maintenance of e-CODEX) is bridging the time between the end of e-CODEX as a project and the uptake of e-CODEX maintenance by an EU agency. It will take 2-4 years to make the necessary extension of the mandate of the EU agency. Since the Member States exchanging information through e-CODEX will not switch off their solutions after the end of e-CODEX as a project, an intermediary maintenance solution has to be found. The EC has urged the permanent expert group on e-CODEX to deliver a solution to assure operations and expand the community of users. The solution, ″Me-CODEX″, will work on a smooth handover to an EU agency, the maintenance of the e-CODEX building blocks, the extension to other countries, stakeholder/community management and R&D. The support for other cross border legal procedures than those already supported by e-CODEX will require different projects. These projects can of course count on the operational management of Me-CODEX.


Thank you for your interest.

Kind regards,

Your e-CODEX team

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